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Bylaws

As amended February 1, 2007

ARTICLE I
Name

The name of this organization shall be the National Council for Learning Resources (NCLR).

ARTICLE II
Relationship to the American Association of Community Colleges

The National Council for Learning Resources shall be affiliated with the American Association of Community Colleges (AACC) and shall be organized and operated in a manner consistent with rules and regulations approved by the AACC Board.

ARTICLE III
Purpose

The purpose of the National Council for Learning Resources (NCLR) is to contribute to the mission of the community college through activities that relate to learning resources programs and that will improve educational programs in community colleges. The NCLR will provide a member forum within the AACC for learning resources topics and concerns and, as a result, improve service to community college faculty, staff, and most importantly, students. Specifically, the NCLR will address efforts to heighten awareness of learning resources issues among presidents, vice-presidents, and others who may supervise learning resources programs.

The NCLR endorses the mission, vision, core values and general purposes of AACC.

The Council is organized and shall be operated exclusively for charitable and educational purposes and shall not engage in any activity that is not permitted by an organization exempt from taxation under Section 501(a) and described in Section (C) (3) of the Internal Revenue Code. No part of its net earnings shall inure to the benefit of any private individual except that reasonable compensation may be paid for services actually rendered. No substantial part of its activities shall be for carrying on propaganda, or otherwise attempting to influence legislation, and it shall not participate in, or intervene in (including the publishing or distributing of statements) any political campaign on behalf of any candidate for public office. Pursuant to these purposes, the Council shall promote the central role of library and learning resources programs and librarians as vital to formal education, information literacy and lifelong learning.

ARTICLE IV
Membership

Membership in the NCLR shall consist of any individual or institution that pays the annual membership fee. The targeted membership will be individuals who hold positions of leadership in community college learning resources programs or who have interest in the improvement and visibility of such programs.

Section 1. Membership shall be for a calendar year of January 1 through December 31.
Section 2. Membership categories and dues amounts shall be determined by a majority of the Executive Board voting in person, or by mail/e-mail ballot.
Section 3. Membership meetings/discussion sessions are held twice annually in conjunction with the Community and Junior College Libraries Section of the Association of College and Research Libraries, at the American Library Association (ALA) Mid-Winter meeting and Annual Conference.

ARTICLE V
Officers

Section 1. The officers of this Council shall be the Chair, the Vice-Chair, the immediate Past-Chair, the Treasurer, and the Publications Director. Other officers of NCLR may be designated subject to the revision of these bylaws.
Section 2. The term of the Chair shall be one year or until a successor is elected, whichever comes last.
Section 3. The Vice-Chair shall serve successively as Vice-Chair, Chair, and immediate Past-Chair. The Vice-Chair (Chair-elect) shall be elected by the membership for a one-year term. The term of the Vice-Chair shall be one year or until the Chair vacates the office, whichever comes first.
Section 4. The Treasurer and Publications Director shall be appointed by the Executive Board for a three-year term.

ARTICLE VI
Elections

Section 1. The Treasurer, with assistance from the immediate Past-Chair, shall be responsible for holding elections for the Vice-Chair.
Section 2. Elections for Vice-Chair shall be held in the spring by ballot mailed or e-mailed to all members.
Section 3. Officers shall begin serving on July 1 following their election or appointment.
Section 4. The term of office, unless otherwise specified, shall be for one year beginning on July 1 following the election.
Section 5. Nominations for NCLR Vice-Chair or the appointed positions shall be made to the immediate Past-Chair at any time providing the consent of the nominee has been established. The Executive Board shall have the authority to name additional candidates.

ARTICLE VII
Duties of Officers

Section 1. The Chair shall (a) preside at all meetings of the NCLR and its Executive Board, (b) act as chief administrative officer of the NCLR, (c) appoint all committees unless other provision has been made in these Bylaws, (d) serve ex-officio on all NCLR committees, (e) assist in evaluating and recommending concurrent sessions programs for the AACC annual convention, (f) complete the Council Annual Report, (g) attend AACC Council of Affiliated Councils meetings and Commissions meetings, (h) coordinate application efforts for continuation of the Council, (i) appoint a recorder for each meeting or discussion session, (j) assure that members receive the minutes of all meetings and discussion sessions, and (k) develop an annual budget for the Council,(l) assume the duties of Vice-Chair when there is a vacancy in that position and (m) receive and maintain the archives of NCLR including minutes and necessary reports of the NCLR.
AACC grants the NCLR two commission positions. The representatives shall be appointed by the Chair. When possible the Chair shall appoint himself/herself to one commission position and the ALA/ACRL AACC liaison to the second commission position.
Section 2. The Vice-Chair shall (a) preside in the absence of the Chair, (b) plan program(s) for AACC conference, (c) submit program proposals to AACC for approval, (d) attend AACC Council of Affiliated Councils and Commissions meetings when possible, and (e) serve on the NCLR Executive Board.
Section 3. The immediate Past-Chair shall (a) preside in the absence of the Chair and Vice-Chair, (b) assist the Treasurer in the election of new NCLR officers, (c) serve as a member of the NCLR Executive Board, and (d) serve as chair of the Membership Committee.
Section 4. The Treasurer shall (a) maintain all Council funds in secure and accountable fashion, (b) receive membership and other funds, (c) disburse funds for legitimate expenses, including reimbursement to members for Council expenses, (d) maintain and publish Council accounting procedures, (e) maintain NCLR mailing list databases, (f) work with the Membership Committee Chair (immediate Past-Chair) for membership drives, (g) hold elections for NCLR officers, (h) file appropriate IRS tax forms, and (i) serve on the NCLR Executive Board.
Section 5. The Publications Director shall serve as Newsletter Editor and be responsible for the publication of the newsletter and maintenance of the NCLR Web site.

ARTICLE VIII
Exectutive Board

Section 1. The Executive Board shall consist of the Chair, Vice-Chair, immediate Past-Chair, Treasurer, Publications Director, and chairs of any committees or task forces.
Section 2. The Executive Board has responsibility for the business of the NCLR with its action subject to review by members at the following annual business meeting.

ARTICLE IX
Business Meetings

Section 1. The annual business meeting of the NCLR shall be held during the discussion session at the time and place of the annual conference of the American Library Association (ALA).
Section 2. Special meetings may be called by the Chair of the NCLR.

ARTICLE X
Expenses

Section 1. General expenses over $250 must be approved in advance by a majority of the Executive Board.
Section 2. The Chair of the NCLR may approve expenses up to $250.
Section 3. Annual travel expenses for the Chair's and Vice-Chair's travel to AACC Council of Affiliated Councils and Commission Meetings held in the fall and at the Spring Annual Convention may be covered up to an amount approved by the Executive Board before the time of the travel.

ARTICLE XI
Other Committees

Section 1. Standing committees shall be established by membership vote either at an annual meeting or by ballot, at the discretion of the Executive Board. The motion to establish shall include the name and function of the committee.
Section 2. Task forces shall be appointed by the Chair and/or the Executive Board.
Section 3. Members of standing committees shall be appointed for two-year terms with the option for reappointment for an additional term. An effort shall be made to stagger appointment start dates.
Standing committees may be discontinued by membership vote at a membership meeting or by ballot, at the discretion of the Executive Board. Task forces stand until completion of their duties and will be reviewed by the Executive Board each year.

ARTICLE XII
Vacancies

Section 1. In case of a vacancy in the office of the Chair, the Vice-Chair will succeed and serve until the end of the term for which he/she was elected Chair.
Section 2. In case of a vacancy of the Vice-Chair, a second election may be held or an appointment may be made to the position at the discretion of the Executive Board.
Section 3. In case of a vacancy in the office of Treasurer, the office will be filled by an appointment by the remaining members of the Executive Board.

ARTICLE XIII
Amendments

Section 1. These bylaws may be amended by a mail/e-mail vote approved by two-thirds of the members voting.
Section 2. These bylaws shall be effective immediately upon adoption.
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